Privacy Policy

At NORDISK INNOVATION ApS”, (“Nordisk Innovation”, “we”, “us” or “our”) we give high priority to confidentiality and data security. This privacy policy applies to our processing of personal data, and sets out guidelines for Nordisk Innovation’s way of processing your personal data and provides you with the information that you are entitled to receive under applicable data protection legislation. You should read the privacy policy before you provide your personal data to Nordisk Innovation.

1. Data Controller and Contact Information

The data controller of your personal data is:

NORDISK INNOVATION ApS
Address: Øster Kringelvej 22, 8250 Egå
CVR no.: 29393044

2. If you visit the website https://www.nordiskinnovation.com/

2.1 Cookies

Types of personal data
Nordisk Innovation uses cookies on the website https://www.nordisk-innovation.dk/ and processes your personal data in this connection. Nordisk Innovation may collect the following personal data about you when you visit our website:

  • IP address
  • Browsing history
  • Information about your use of our website, including click behaviour

We use cookies to collect the above personal data. You can read more about the use of cookies in our cookie policy, which you can find via the following link: https://www.nordiskinnovation.com/da-dk/cookiepolitik

Purposes of the processing
Your personal data may be processed for the following purposes:

  • Marketing in general
  • Product and service development
  • Statistics and analysis

Basis for
processingNordisk Innovation processes your personal data on the following basis:

  • Legitimate interests: We base the processing of your personal data on our legitimate interests in, for example, conducting statistics, analyses, providing support as well as improving and developing our products and services (Article 6(1)(f) of the General Data Protection Regulation).

When you visit our website, we ask for your informed consent to place cookies that are not functional cookies according to the cookie rules. You have the right to withdraw your consent at any time. You can read more about how to change your cookie settings in our Cookie Policy, which is available here: https://www.nordisk-innovation.dk/cookiepolitik

Retention periodCookies
are deleted in accordance with our Cookie Policy, which is available here: https://www.nordisk-innovation.dk/cookiepolitik

However, the information may be stored longer in anonymised form.

2.2 If you use the contact form or chat function on the Website, contact customer service or otherwise communicate with us

Types of personal data
When you use the contact form or chat function on https://www.nordisk-innovation.dk/ website, contact customer service or otherwise communicate with Nordisk Innovation, Nordisk Innovation collects and processes your personal data. Nordisk Innovation collects, processes and stores the following types of personal data about you:

  • Name, email address, phone number
  • What your inquiry concerns
  • Date of your enquiry
  • Other information you provide in connection with your inquiry.
  • We encourage you not to provide us with sensitive personal data unless it is strictly necessary for the processing of your inquiry. In this connection, the information should only be sent in a highly encrypted form if you send the information via email address.

Purposes of the processing
Your personal data will be processed for the following purposes:

  • Handling your inquiry

Basis for
processingNordisk Innovation processes your personal data on the basis below. The basis depends on the nature of your inquiry.

  • Legitimate interests: We may process your personal data on the basis of our legitimate interests in handling your inquiry, communicating with you and developing our products and services (Article 6(1)(f) of the General Data Protection Regulation).
  • Contractual obligations: If your enquiry concerns a (potential) conclusion of a contract, we process your data in order to be able to carry out measures prior to entering into the contract (Article 6(1)(b) of the General Data Protection Regulation).

Disclosure
We may disclose your personal data to external suppliers who, in agreement with us, ensure that they provide the service that you order. The disclosure is based on our legitimate interest in being able to provide the service you request (Article 6(1)(f) of the General Data Protection Regulation).

Retention period
Your personal data will be retained for as long as necessary to fulfil the purposes for which it was collected. However, the information can be stored for a longer period of time in anonymized form.

If you are a customer or employee of one of our customers, suppliers or other business partners, please refer to the section below. However, the information may be stored longer in anonymised form.

If you are a customer or are employed by one of our customers, suppliers, business customers and other external partners, etc., we refer to the section below.

3. If you are a customer

This section contains the policy for Nordisk Innovation’s processing of personal data about Nordisk Innovation’s customers and users of our NI Serviceapp app.

Nordisk Innovation acts as a data processor for the personal data that you register in the NI Service App about your customers. However, we act as the data controller for the information you provide to create a user profile in the NI Service App.

Collection of personal data
Nordisk Innovation may collect, process and store your personal data in the following cases:

  • When you, your company or the company you work for enter into an agreement with Nordisk Innovation to use our services.
  • When you create a user profile in the NI Service App.

Types of personal data
Nordisk Innovation may collect, process and store the following types of personal data about you:

  • Name, email address, telephone number and corresponding contact information.
  • Financial information such as payment terms, bank details.

We may receive such information directly from you (primarily through emails and other correspondence with you) or from a third party such as your employer.

Purposes of the processing
Your personal data may be processed for the following purposes:

  • General planning, fulfillment, and management of customer relationships, including contracts.
  • Administration such as processing payments, rating evaluations, accounting, auditing and providing support.

Basis for
processingNordisk Innovation processes your personal data on the basis below. The basis depends on the nature of your inquiry.

  • Contractual obligations: If your enquiry concerns a (potential) conclusion of a contract, we process your data in order to be able to carry out measures prior to entering into the contract (Article 6(1)(b) of the General Data Protection Regulation).
  • Legitimate interests: We may process your personal data on the basis of our legitimate interests in handling your inquiry, communicating with you and developing our products and services (Article 6(1)(f) of the General Data Protection Regulation).
  • Legal obligation: The processing of your personal data will in some cases be necessary for compliance with legal obligations, such as our obligation to prevent illegal activities (Article 6(1)(c) of the General Data Protection Regulation).

Retention period
Your personal data will be retained for as long as necessary to fulfil the purposes for which it was collected.

Personal data is therefore stored until 5 years after a contract has been terminated in accordance with tax and bookkeeping legislation or 3 years after a customer relationship has ended, if the 5 years have expired.

However, the information may be stored for a longer period of time in anonymized form.

4. If you sign up for our newsletter(s)

Types of personal data
Nordisk Innovation collects, processes and stores your personal data for marketing purposes when you sign up for newsletter(s). Nordisk Innovation may collect, process and store the following types of personal data about you:

  • Name and email address

Purposes of the processing
Your personal data may be processed for the following purposes:

  • Marketing
  • Analysis and statistics

Basis for
processingNordisk Innovation processes your personal data on one or more of the following grounds:

  • Consent: Nordisk Innovation will only use your personal data for direct marketing, including sending out newsletters, if you have given your prior and explicit consent to this (Article 6(1)(a) of the General Data Protection Regulation).
  • Legitimate interests: The processing of your personal data in connection with analysis and statistics is based on our legitimate interests in being able to improve and develop our services (Article 6(1)(f) of the General Data Protection Regulation).

Retention period
Your personal data will be stored for as long as your consent to receive marketing is active.

If you no longer wish to receive our newsletters, you can unsubscribe via the link at the bottom of each email or by contacting us as described below. However, the withdrawal of your consent does not affect the lawfulness of the processing that preceded the withdrawal.

We store documentation of your consent for two years from the time you have withdrawn your consent to receive direct marketing material. The storage period is determined on the basis of our legitimate interest in being able to document that we have sent out direct marketing in accordance with applicable legislation Article 6(1)(f) of the General Data Protection Regulation.

However, the information may be stored for a longer period of time in anonymized form.

5. If you apply for a job at Nordisk Innovation

When you apply for a job at Nordisk Innovation, we process your personal data in connection with the recruitment process. We recommend that your application does not contain a civil registration number or sensitive personal data, such as personal data revealing racial or ethnic background, religion, trade union membership, sexuality or health information.

Types of personal data
Nordisk Innovation may collect, process and store the following types of personal data about you:

  • Contact information such as name, email address and phone number
  • Information that appears in the application, CV and any appendices
  • Relevant information that is publicly available on the internet and social media, including in particular information about previous employment, activities, skills, performance and general appearance
  • Results of personality tests, if you complete them
  • References from previous and/or current employers that you have provided in your application or that you have consented to us contacting

Purpose of processing
Your personal data will be used to assess whether we want to offer you a position at Nordisk Innovation.

Basis for
processingNordisk Innovation processes your personal data on one or more of the following grounds:

  • Legitimate interests: We may process your personal data on the basis of our legitimate interest in assessing whether we wish to offer you employment, including on the basis of the information you provide in your CV, application and any supporting documents, on the basis of relevant information publicly available on the internet and social media, results of personality tests, references from referees you have provided in your application, and other information you provide to us in connection with the recruitment process. The processing may also be necessary for our legitimate interest in defending or asserting legal claims (Article 6(1)(f) of the General Data Protection Regulation).

Retention period
If you are offered a position at Nordisk Innovation, your application and additional relevant personal data collected in connection with the recruitment procedure will be stored in your personnel file with us.

If you are not offered a position, we will retain your application and any additional personal data collected in the course of the recruitment procedure for a period of 6 months after our rejection, unless you have consented to a longer retention of such personal data.

You can withdraw any consents you may have given as part of our recruitment procedure at any time. Withdrawal of your consent will have an effect on the future processing of your personal data, but does not affect the lawfulness of the processing based on the consent prior to the withdrawal. If you wish to withdraw your consent, you can contact us as indicated below.

6. If you are a supplier, business customer, or other external business partner, etc.

This section contains the policy for Nordisk Innovation’s processing of personal data about owners of sole proprietorships or contact persons at suppliers, business customers and other external partners, etc., who collaborate with Nordisk Innovation.

Collection of personal data
Nordisk Innovation may collect, process and store your personal data in the following cases:

  • When your company or the company you work for enters into an agreement with Nordisk Innovation
  • When you collaborate and communicate with Nordisk Innovation

Types of personal data
Nordisk Innovation may collect, process and store the following types of personal data about you:

  • Name, email address, telephone number and corresponding contact information
  • Financial information, such as payment terms, bank details, and credit scores (in the case of a sole proprietorship)

We may receive such information directly from you (primarily through emails and other correspondence with you) or from a third party such as your employer.

Purposes of the processing
Your personal data may be processed for the following purposes:

  • General planning, fulfillment and administration of collaborations, including contracts
  • Administration such as processing payments, evaluating credit ratings, accounting, auditing, as well as providing support
  • Completing your enquiries

Basis for
processingNordisk Innovation primarily processes your personal data on one or more of the following grounds:

  • Contractual obligations: In certain cases, the processing of your personal data is necessary for the performance of a contract (Article 6(1)(b) of the General Data Protection Regulation).
  • Legitimate interests: We may process your personal data on the basis of our legitimate interests in, for example, managing day-to-day operations in accordance with lawful and fair business practices, including planning, executing and administering the cooperation, or our legitimate interest in, for example, performing credit assessments and providing support. The processing may also be necessary for our legitimate interest in preventing fraud or establishing, defending or asserting legal claims (Article 6(1)(f) of the General Data Protection Regulation).
  • Legal obligation: The processing of your personal data will in some cases be necessary for compliance with legal obligations, such as our obligation to prevent illegal activities (Article 6(1)(c) of the General Data Protection Regulation).

Retention period
Your personal data will be retained for as long as necessary to fulfil the purposes for which it was collected.

Personal data is therefore stored until 5 years after a contract has been terminated in accordance with tax and bookkeeping legislation or 3 years after a customer relationship has ended, if the 5 years have expired. However, the information may be stored for a longer period of time in anonymized form.

However, the information may be stored longer in anonymised form.

7. Disclosure to other data controllers and disclosure to data processors

In order to fulfil the above purposes, we may give third parties access to your personal data who, on the basis of a contractual relationship with Nordisk Innovation, provide relevant services, such as IT suppliers or other suppliers who process personal data for us. Such suppliers will only process personal data in accordance with our instructions in accordance with data processing agreements entered into.

In connection with Nordisk Innovation’s development, the company structure may change, e.g. in the event of a full or partial sale of the company. In the event of a partial transfer of assets containing personal data, the legal basis for the related transfer of personal data is, as a general rule, Article 6(1)(f) of the General Data Protection Regulation, as Nordisk Innovation has an interest in transferring parts of its assets and in making commercial/structural changes.

Your personal data is, in addition to what is described above, generally not disclosed to a third party without your permission. However, under certain circumstances and in accordance with the law, it may be necessary to disclose your personal data to, for example:

If your personal data is transferred to data processors or data controllers established in countries outside the EU/EEA that do not have an adequate level of protection, such transfer will only take place when a transfer basis has been secured. Furthermore, the transfer will be based on the EU Commission’s Standard Contractual Clauses and/or the EU-US Data Privacy Framework. If you have any questions about the basis for transfers to countries outside the EU/EEA, please contact us at info@nordiskinnovation.com. You can also request a copy of our transfer basis by contacting info@nordiskinnovation.com.

8. Your rights

  • You have the right to access the personal data we process about you
  • You have the right to object to our collection and further processing of your personal data
  • You have the right to rectification and deletion of your personal data, however, with certain statutory exceptions, including the Bookkeeping Act
  • You have the right to request from us the restriction of the processing of your personal data
  • Under certain circumstances, you can also request to receive a copy of your personal data as well as for the transmission of the personal data you have provided to us to another data controller (data portability)
  • You can revoke any consents you may have given at any time. We will then delete your personal data, unless we can continue the processing on other grounds. Our newsletter can be unsubscribed by clicking on the link at the bottom of the newsletter

9. Questions and complaints

If you have any questions about this Privacy Policy or if you wish to complain about the way we process your personal data, please feel free to contact us:

NORDISK INNOVATION ApS
Address: Øster Kringelvej 22, 8250 Egå

If your complaint is not resolved by us and you want to proceed with the case, you can complain to the Danish Data Protection Agency:

The Danish Data Protection Agency
Carl Jacobsens Vej 35
2500 Valby
Phone: 33 19 32 00
E-mail: dt@datatilsynet.dk